vk-gramatvediba/processes/fg3-5

FG3-5 — Komandējuma norēķina veikšana

Level 4 atomic executable process for business-trip (travel) settlement — the processing of trip requests, cancellations, post-trip expense reports and the reconciliation of travel advances against documented expenses. The third FG3 sub-process taken to executable depth.

• UAPF level: L4 (atomic executable)
• Package id: vk.gramatvediba.fg3-5
• Included by: processes/fg3 (function group FG3).
• Source: Valsts Kase Grāmatvedības uzskaites procesu apraksts — FG3 process register, section 3.5.3 (Komandējuma (darba brauciena) dokumenti un to kustība), with the advance-repayment tail in section 3.5.4.

Process

bpmn/komandejuma-norekina.bpmn (Process_KomandejumaNorekina) transcribes the business-trip settlement flow across three lanes mapped from the source RACI columns:

• Nodarbinātais — submits the trip request (3.5.3.1) and, after the trip, the expense report (3.5.3.3).
• Iestāde — approves the trip expense report in its defined flow.
• VPC — processes the request, annuls it if the trip is cancelled (3.5.3.2), processes the report (3.5.3.4), reconciles it, and prepares a repayment request, an additional payment, or posts the document.

Flow: request processing → cancellation branch → expense-report submission and approval → VPC processing → reconciliation decision → one of three outcomes. Two terminating states: settlement posted or trip request annulled.

Decision

dmn/komandejuma-norekins.dmn (Decision_KomandejumaNorekins) is a FIRST hit-policy decision table that sets the outcome variable norekinResultats from two inputs:

Input	Values
avansaSituacija	nav-avansa, avanss-lielaks, avanss-vienads, izdevumi-lielaki
nakamaisKomandejums	ir, nav

Outcomes: papildu-izmaksa (no advance, or expenses exceed the advance — the difference is paid to the employee), slegts (advance equals expenses), parnesums (the advance exceeds expenses and the employee has a next approved trip from the same funding — the balance carries forward to that trip), atmaksa (the advance exceeds expenses with no next trip — the difference is repaid). The Task_NoteiktRezultatu business-rule task evaluates it.

Resources

resources/mappings.yaml binds every BPMN user task and the DMN decision to a target in resources/roles.yaml / resources/agents.yaml. Human steps are manual; the AI agent agent.komandejumu-asistents is bound assisted to the request processing, the report processing and the reconciliation decision — it extracts document data and proposes the outcome, the accountant decides. No step is autonomous.

Transcription note

The trip request itself is prepared and approved in the personnel-management process (PP); FG3-5 begins where the request enters accounting handling, so the start event represents that hand-off. Advance disbursement, the additional payment and the detailed advance-repayment steps (3.5.4) are executed in their own processes and are referenced rather than duplicated here. The carry-forward rule (parnesums) transcribes the 3.5.4 condition that an advance surplus is retained against a next approved trip from the same funding. Step identifiers use stable BPMN/DMN element ids; reconciliation against the register process nr. numbering is a tracked follow-up and any schema/register discrepancy is recorded rather than silently resolved (see docs/conventions.md).

Status

Draft. The package is structurally complete and validates against the UAPF 2.2.0 schemas; lifecycle status advances to review once the source-numbering reconciliation is signed off.